E Co. bites: What happens after a project successfully receives funding?
Watch our bite-sized and easily digestible video series, sharing our insights and experiences of designing low-carbon, climate-resilient development projects, across the globe. We discuss the who, where, what, why and hows behind successfully obtaining funding from major donors, including the Green Climate Fund (GCF) and Global Environment Facility (GEF).
Speaker: Mel Phadtare
Question: What happens after a project successfully receives funding?
Well that’s when the hard work of project delivery begins! The project documents that we’ve helped develop essentially form an instruction manual for the project delivery team.
These instructions specify numerous aspects of project design including: the project’s objectives, the main activities and tasks, the composition of the team, the procurement plan, and the plan for monitoring and reporting project results. All of this detail will get included in the funding agreement, so the project team will need to follow this closely.
Most projects have three main phases: firstly inception, secondly implementation, and thirdly closure. During the inception phase the project is hiring staff and establishing basic infrastructure like bank accounts, office space and communications equipment. At the same time the project team is also meeting with beneficiary groups, project partners and other stakeholders to ensure there’s a shared understanding of how the project will operate. The implementation phase is where project delivery occurs.
During this phase, the project team carries out their day to day work. They will usually submit regular updates and a mid-term review to the donor and other stakeholders – this will demonstrate progress in achieving the planned objectives, and identify any needs to adjust the project approach. Financial reports are also submitted to demonstrate that donor money is being spent appropriately.
Lastly, during the closure phase, the project team commissions a final evaluation report and either disbands the project team or transitions to a new phase of operation using other sources of funding.
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